Fragrant Moments

Deluxe (Day Coordination)

Our Service Deluxe is complete management of the actual event. It is day coordination in three venues: bride’s take-off point, church venue, and reception venue. This service is usually chosen when the couple has done most of the planning and preparation. But because they would want to enjoy the big day mingling with friends and relatives (minus the stress of reminding, following up, and supervising), they allow us to do the work instead.

Our Service Deluxe covers the following:

pre-event consultations one month to two weeks before the wedding
review of contracts with all suppliers and apply all agreements written in the contract
assistance/follow up with suppliers, if necessary
coordination with Client and suppliers on the details of the arrangement, design, lay-out, etc.
ocular inspection of the ceremony and reception venues
planning of schedule for the big day
follow-up of guests who have not RSVP'd
Coordination at the Bride’s Take-off Point

· time management

· coordination with make-up artists, hairdresser, photographer, and videographer

· checking of all supplies: the flowers, misalettes, wedding favors, guestbook, etc.

· arrangement of gown and other accessories for the pictorial

· safekeeping of bridal paraphernalia (rings, coins, arrhae, pillow, cord, veil, candles, matches)

· ready the bride for the photo shoot

Ceremony Venue Coordination

· confirmation of delivery and set-up of floral arrangements

· checking of arrival of musicians, choir, priest, lectors, vendors, offerors, and wedding entourage

· distribution of flowers/corsages and misalettes

· briefing of the entourage of their duties and responsibilities

· handling of church ceremony set-up and seating arrangement

· cue of processional, offertory, signing of contracts, pictorial, recessional, and other requests

· monitoring of wedding rites

· troubleshooting

· securing of all paraphernalia used at the ceremony

· endorsement of said paraphernalia to the Client’s trustee

Reception Venue Coordination

· confirmation of delivery and set-up of cakes, flowers, sound system, etc.

· supervision of arrival of musicians, entertainers/singers, emcees, etc.

· review of table lay-out and physical arrangement

· registration of guests and gifts

· cue of reception program

· cue of pictorial, guestbook signing, and distribution of wedding favors

· turn-over of Client's payments/balance to suppliers and suppliers' receipts to Client, upon Client's request only

· endorsement of gifts, left-over food, and other supplies/materials after the reception to the Client's trustee